A Certificate of Origin (CO) is a crucial international trade document that certifies the country in which a product was manufactured. It is used to determine import duties, comply with trade agreements, and verify product eligibility for preferential treatment under Free Trade Agreements (FTAs). This article explores what a Certificate of Origin is, when it is needed, and provides an example to guide exporters and importers through the process.
1.What is a Certificate of Origin?
A Certificate of Origin is a document used in international trade that declares where goods were produced, manufactured, or processed. It includes detailed information about the goods being shipped and is usually issued by a chamber of commerce or a customs authority.
Two Main Types:
| Type | Description |
|---|---|
| Non-Preferential CO | Certifies that goods do not qualify for any preferential trade treatment. |
| Preferential CO | Certifies that goods qualify for reduced tariffs or duty-free entry under FTAs (like USMCA, ASEAN, or EU FTAs). |
2.When is a Certificate of Origin Required?
A CO is typically required when:
- Exporting to countries with trade agreements
- Customs authorities request proof of origin for tariff purposes
- Importers want to claim preferential duty rates
- Specific government or buyer regulations require origin verification
3.Key Information Included in a Certificate of Origin
| Field | Description |
|---|---|
| Exporter’s name and address | The party shipping the goods |
| Consignee’s name and address | The recipient of the goods |
| Description of goods | Product name, type, model, and quantity |
| HS code | Harmonized System tariff code |
| Country of origin | Where the goods were made |
| Transport details | Mode of transport (air, sea, rail, etc.) |
| Declaration | Signature by exporter and/or chamber official |
4.How to Obtain a Certificate of Origin
Step1:Prepare Documents
- Commercial invoice
- Packing list
- Bill of lading
- Manufacturing details
Step2:Apply through Chamber of Commerce
Most countries have local chambers that issue COs, often via an online platform.
Step3:Pay the Fee
Fees vary depending on the chamber and type of CO.
Step4:Receive and Send
Once approved, you’ll receive a physical or digital CO, which you can send to your buyer or include with customs documents.
5.Certificate of Origin Sample – TJ China Freight
Below is a sample certificate of origin that we help issue for our clients:
CERTIFICATE OF ORIGIN
Issued by: TJ China Freight – Tianjin Office
Certificate No: TJCF-CO-2025-000567
Exporter:
Bright LED Lighting Co., Ltd.
88 Development Zone, Tianjin, China
Consignee
Green Energy Imports GmbH
Frankfurter Straße 27, Berlin, Germany
Country of Origin:
CHINA
Goods Description:
- LED Tube Lights, 20W
- Model No. BL-T20
- HS Code: 9405.10
- Quantity: 10,000 pcs
Transportation:
Carrier: Hapag-Lloyd
Vessel: HL Tianjin Express
Port of Loading: Tianjin
Port of Discharge: Hamburg
Exporter Declaration:
We certify that the goods listed above originate in China.
Date: August 1, 2025
Signature: [Export Manager]
TJ China Freight
Chamber Certification:
Verified and certified by the Tianjin Chamber of Commerce
Date: August 1, 2025
Official Seal & Signature
6.How TJ China Freight Helps You
At TJ China Freight, we don’t just handle your logistics — we support your entire documentation process, including:
- Preparing the CO Application
- Coordinating withChambers of Commerce
- Submitting Supporting Documents (Invoice, Packing List, B/L)
- Fast Processing & Delivery of Digital or Paper COs
Whether you’re shipping FCL, LCL, or air freight, we ensure your Certificate of Origin is accurate and compliant.
Final Thoughts
A Certificate of Origin is more than just paperwork—it’s a vital document that ensures smooth customs clearance and cost savings through trade agreements. Whether you’re a seasoned exporter or new to international trade, understanding how to prepare and use a CO is essential. By following the example and guidance above, you’ll be equipped to meet international shipping standards with confidence.
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FAQ:
Q1: Do all shipments need a Certificate of Origin?
No. It’s only required when the importer, customs, or trade agreement mandates it.
Q2:Who issues the Certificate of Origin in China?
Typically, it’s issued by local chambers of commerce, China Council for the Promotion of International Trade (CCPIT), or authorized agents like TJ China Freight.
Q3: Can TJ China Freight help me apply for a CO?
Absolutely! We can assist with preparing and submitting your CO application and ensure all supporting documents are in place.
Q4:What documents are needed to apply for a CO?
- Commercial Invoice
- Packing List
- Bill of Lading
- Manufacturing details or product origin proof